Data Privacy Policy


This policy explains when and why we collect personal information about our members, Friends of the Culwick, Musical Director and Repetiteur, how we use it, keep it secure and your rights in relation to it. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.

Our Use of Personal Data

The Culwick Choral Society will only collect data where lawful and where it is necessary for the legitimate purposes of the Society.

We use your personal data for the following purposes:-

  1. Applicants for Membership: to contact you regarding the audition/application process and inform you of our decision on your application.
  2. Choir Members: to administer your membership of the Choir, assist you participate in its activities and in promotion of its events.
  3. Past Members: to inform you about opportunities to participate in Choir activities or promote its events.
  4. Friends of the Culwick: to administer your membership of the Friends of the Culwick Scheme or contact you regarding future Choir events.

To make this notice easy to find, we make it available on our website.

The Personal Data Which We Collect

 The types of personal data collected are:

  • Name
  • Email Address
  • Telephone Number
  • Home address or address provided
  • Dates of membership
  • Your voice part
  • Particular skills (if you included these on your sign up form)

If you would like to receive newsletters or updates that we may produce from time to time you can register with our website. Your contact information will not be used for any other purpose and will not be shared with outside parties.

We do not use or share the personal data provided to us without your specific consent or without providing you an opportunity to opt-out of uses unrelated to the ones described above.

Protection Of Your Personal Data

 In accordance with European data protection laws, we observe reasonable procedures to prevent unauthorised access to, and the misuse of your personal data.

Photographs And Videos of Members

From time to time the Society may wish to place photographs or videos of members on the Society’s website, social media channels, news media or posters to promote the Society.

We will seek the Members’ consent on their membership application or membership renewal form. A Member may withdraw consent at any time by contacting us by email (

 Your Rights And Your Personal Data

You have the right to request a copy of all your personal data which The Culwick Choral Soicety holds about you. Any such request may be made via email to

You have the right to correct errors in your personal data by sending us a request setting out the details of any errors.

We will verify the authenticity of any requests to access your personal data or to amend or correct same.

You have the right to withdraw your consent to the holding of your information and you may request us to delete it on cessation of your membership or other relationship with The Culwick Choral Society.

How You Can Contact Us

 To raise any queries or concerns about these privacy policies, please send us an email at or get in touch via the details on our Contact page.

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